Outlook Manage Email Messages by Using Rules
Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule. In the Create Rule dialog box, select one or more of the first three checkboxes. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from See More .
There are two types of rules in Outlook: server-based and client-only. When you are using a Microsoft Exchange Server account, some rules are server-based rules. These rules are stored on your mailbox on the Exchange mail server. Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile.
What are rules in outlook?
Outlook for Microsoft 365 Outlook 2019 Outlook 2016 Outlook 2013 Rules are either server-side or client-only based on the conditions and actions you apply to them. Server-side rules use conditions and actions handled by the Exchange server, and these rules run whether or not you log in to Outlook on your computer.
When you are using a Microsoft Exchange Server account, some rules are server-based rules. These rules are stored on your mailbox on the Exchange mail server. Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile. Since Outlook 2003, client-only rules are stored in the pst/ost file, not rwz files.
When Outlook is operating in an Exchange server environment, all rules are stored on the Exchange server (in a hidden folder in the mailbox called Associated Messages). A copy is also retained local to the client in the rwz files as well.
When you coexist with Exchange 2010, all mail flow rules are stored in Active Directory and replicated across your organization regardless of the Exchange Server version you used to create the rules.
How do you use rules in outlook?
How rules in Outlook can help you manage email messages By using rules, you can reduce manual and repetitive actions needed to manage your email messages. When you turn rules on, they run continuously and automatically. Rules generally fall into one of two categories—organization rules, or notification rules.
How do I import a set of rules in outlook?
In the File name box, type the path and file name ( Outlook. rwz) for the set of rules you want to import. If you want to import a file that contains rules other than Rules Wizard rules, such as rules that are compatible with previous versions of Microsoft Outlook, click the file type in the Files of type list.
Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box. On the Email Rules tab, select New Rule. Select one of the templates from Step 1. To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send.
How to create an outlook rule using existing templates?
Creating a rule . How to create an Outlook rule using existing templates. To create a rule in Outlook: Click the File tab in the navigation ribbon. Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box. Proceed to Step 1: Select a template.
How to manage rules&alerts in Microsoft Outlook?
Open Microsoft Outlook 2010/2013, on the Home tab, in the Move group lists the Rules command. Click Rules, you can see the Create Rules and Manage Rules & Alerts from the pull-down menu.
What are mail flow rules in exchange 2016?
You can use mail flow rules (also known as transport rules) to identify and take action on messages that flow through the transport pipeline in your Exchange 2016 and Exchange 2019 organization. Mail flow rules are similar to the Inbox rules that are available in Outlook and Outlook on the web (formerly known as Outlook Web App).
Therefore, when you create a rule in Exchange, you need to create a matching rule in Microsoft 365 or Office 365. Rules you create in Microsoft 365 or Office 365 are stored in the cloud, whereas the rules you create in your on-premises organization are stored locally in Active Directory.
Where are my client-only rules stored?
Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile. Since Outlook 2003, client-only rules are stored in the pst/ost file, not rwz files.