Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. Technically, archiving transfers older items from the main. Pst file into a separate archive. Pst file that you can open from Outlook any time you need it.
You may be thinking “How to find old email messages in outlook?”
In the New Search Folder dialog box, select and highlight the Old mail in the Select a search Folder: box. And then select an email account in the Search mail in drop-down box. By default, it will group messages older than one week into the new created search folder.
How to group old email messages in outlook?
In the Old Mail dialog box, please definite the old time according to your needs. In our case, we enter 1 in the first box, and select the month (s) in the second box. That’s meaning it will group all messages older than 1 month.
How do I archive or delete messages in outlook?
Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. Older versions of Outlook do not have the Archive button on the ribbon. You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder.
How do I archive messages in outlook?
There are several ways to archive messages in Outlook. The methods that you can use depend on the type of email accounts that you have set up in Outlook. All accounts have access to an Archive folder. Com, and Exchange accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items,.
How to save old emails in outlook?
Saving old emails in Outlook is helpful because you can access them on a desktop system. A backup of emails gets created after importing old emails into MS Outlook account. The best way to transfer old emails to Outlook is with the help of a third-party tool.
How to move old archived files to another folder in outlook?
Change your Outlook Auto Archive settings The last but not the least step is modifying the AutoArchive settings so that from now on Outlook will move old items to the new location of your archived . pst file. Otherwise, Outlook will create another archive. Pst file in the original location.
Another frequently asked question is “How do I move the Archive folder in outlook?”.
The Archive folder is one of Outlook’s default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or i. Cloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.
While researching we ran into the inquiry “Can I change the Archive folder location in outlook?”.
If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. For POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts.
Where does outlook put archived emails?
How to Archive Email in Outlook
Select one or more messages in your Inbox or other folder to archive. In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages. Com accounts, your Archive folder already exists, even if you’ve never used the See More .
Select Archive in the left pane under Folders. Your archived emails will appear. Your archived items might be stored in an Outlook data file, also known as a Personal Folders File (.pst), if you use a POP or IMAP account or if you use AutoArchive with your Exchange server email account.
As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder.
Your archived items might be stored in an Outlook data file, also known as a Personal Folders File (.pst), if you use a POP or IMAP account or if you use AutoArchive with your Exchange server email account. When you open the Personal Folders file in Outlook, you are able to search specific words or phrases.
Access archived emails whose folders are not in the Navigation Pane. If you have not opened the archived . pst file in Microsoft Outlook, you need to open the archive folder before accessing archived emails.
Why can’t I search for emails in the Archive folder?
By default, Outlook search emails in the current folder you are locating, you can also change to search all email folders in Outlook manually or automatically. But, if the archives folder does not show in the Navigation Pane, the searching won’t work for it, so you cannot search emails in the archive folders.