Set a rule in Outlook on the web for a shared mailbox Select the Settings menu icon and choose Mail. In the Mail > Automatic processing section choose Inbox and sweep rules. In the Inbox Rules section choose the + (plus) icon to add a new rule. Give the rule an appropriate name. Add conditions, actions, and exceptions accordingly.
If you are using Outlook 2010, Outlook 2013 or Outlook 2016 and have added the shared mailbox as an additional Exchange account, then you can have non-server-based rules as well (such as “Display a Desktop Alert”) but these of course won’t be executed when Outlook isn’t running.
Moreover, how do I set up a rule for a shared mailbox?
There is indeed no direct way to set up a rule for a shared mailbox when it only has been linked to your own Exchange mailbox account. However, there are several other ways to still get this to work either within Outlook or by using Outlook on the Web (also known as Outlook Web App or OWA).
How to manage shared mailbox in outlook on the web?
Another Outlook on the web session opens in a separate window, allowing access to the shared mailbox. Select the Settings menu icon and choose Mail. In the Mail > Automatic processing section choose Inbox and sweep rules. In the Inbox Rules section choose the + (plus) icon to add a new rule. Give the rule an appropriate name.
Are outlook rules local only?
When you create rules in OWA, only server rules are supported. Rules that have actions that require Outlook are client side rules and only run if Outlook is running. This includes moving messages to local pst files, adding a category or a flag .
This of course begs the inquiry “What are rules in outlook?”
Outlook for Microsoft 365 Outlook 2019 Outlook 2016 Outlook 2013 Rules are either server-side or client-only based on the conditions and actions you apply to them. Server-side rules use conditions and actions handled by the Exchange server, and these rules run whether or not you log in to Outlook on your computer.
If a rule is not working in Outlook 2016, 2013, 2010, or other version, it’s possible that the rule is client-based and Outlook is not running when emails are received. If you want the rules to work even when the Outlook isn’t running, log in to your account via web-based access, i., and e. OWA, and recreate the rules there.
Server-side rules run on the server rather than in the Outlook client, so they let you apply rules before messages ever hit your system. Here’s how they work and what you can do with them.
What is a rule in outlook?
Rules are either server-side or client-only based on the conditions and actions you apply to them. Server-side rules use conditions and actions handled by the Exchange server, and these rules run whether or not you log in to Outlook on your computer. Here’s an example of a server-side rule:.
While I was writing we ran into the inquiry “How do I set up or edit an Outlook Rule?”.
Name the rule, setup rule options, and review the rule description. Click an underlined value to edit. Certain rules will only run when Outlook is on. If you get this warning, select OK. Stay connected and on schedule with Outlook.
Can a server rule move a message when outlook is closed?
If a server rule moves a message when Outlook is closed, the client side rules that might apply to the message won’t fire. Suppose, for example that there are two rules. The first moves any message with “abc” in the subject to Folder A and the second rule moves messages sent from “microsoft. com” to Folder B.
What is the difference between server and client side rules?
Rules that have actions that require Outlook are client side rules and only run if Outlook is running. This includes moving messages to local pst files, adding a category or a flag. If a server rule moves a message when Outlook is closed, the client side rules that might apply to the message won’t fire.