You can think of archiving emails in Outlook as an alternative to deleting email messages you no longer need. The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future.
Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. Technically, archiving transfers older items from the main .pst file into a separate archive. Pst file that you can open from Outlook any time you need it.
What is the difference between archiving and moving emails in outlook?
The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future. Because Outlook features a dedicated archive button, archiving a message instead of manually moving it a specific folder can save you a lot of time when organizing your inbox. Does archiving free up space in Outlook?
No, archiving emails in Outlook doesn’t free up any storage space because archived emails are not deleted. Instead, they are moved to the archive folder, where they stay until they are either manually deleted or moved from the archive folder back to inbox.
If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled. The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.
How do I move the Archive folder in outlook?
The Archive folder is one of Outlook’s default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or i. Cloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.
How can clean email Help Me archive my outlook emails?
In this article, we answer this question and explain how Clean Email, a bulk email organizer with smart automation features, can help you archive Outlook emails so that you can be more productive. Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.
In Outlook 2016, go to the File tab, and click Tools > Clean up old items. In Outlook 2010 and Outlook 2013, click File > Cleanup Tool > Archive… In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive. For example, to archive Outlook calendar, select the Calendar folder:.
By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. Items are still available on your phone or other devices through the Archive folder Select one or more messages in your Inbox or other folder to archive. In the Delete group, select Archive.
What are the benefits of email archiving?
Here are five benefits to using an email archiving solution: Storage. When email data is stored on live servers, it can greatly reduce performance as the server gets fuller. The only other options are to delete emails altogether—not a wise option, since important data can be lost forever—or store them elsewhere.