You can think of archiving emails in Outlook as an alternative to deleting email messages you no longer need. The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future.
What does it mean to archive email in outlook?
Email archiving in Outlook is the process of moving older emails from your inbox to a separate yet easily accessible folder. It gives a central location to those messages which are older than a specific time period. It also keeps your inbox clean while keeping other attachments and files safe.
Just because your old emails are “ out of sight ” and stored elsewhere doesn’t mean they aren’t protected as well as emails in your live inbox environment. If you’ve got the right email archiving solution, your data is immutably preserved and safeguarded with continuous data backup and premier disaster recovery capabilities.
How do I stop outlook from automatically archiving emails?
There, choose AutoArchive Settings under AutoArchive and click the Run AutoArchive every n days box and specify how often to run AutoArchive. Alternatively, you can mark specific emails with the “do not archive” label to prevent Outlook from archiving them automatically.
Is it worth it to archive your emails?
No more losing important emails in the stream. Archiving makes your inbox the list for all your emails requiring action, and nothing else. I bet if you give it a shot, you’ll like it within a week. Start out by doing a bulk archive of everything in your inbox that you know has been handled.
We’ve established that there’s really no downside to archiving all email once you’re done with it. Let’s talk about the upside. When you archive messages you’re finished with, what you’re left with is an inbox that consists only of actionable items.
Email archiving can help businesses breathe a little easier with the knowledge that their valuable communications are safe and easily accessible through a sophisticated email archiving database and software.
No, archiving emails in Outlook doesn’t free up any storage space because archived emails are not deleted. Instead, they are moved to the archive folder, where they stay until they are either manually deleted or moved from the archive folder back to inbox.
What are the benefits of archiving a message?
The beauty of archiving a message is it saves you time when saving a message –it cuts out the process of having to painstakingly move a message to an individual folder, and instead just instantly dumps it into your general archive.