You are reading this article because you have set up IMAP on your outlook and it seems to take a long time to sync the folders/emails. The usual suspect, in this case, is there is a lot of emails on the mail server or slow internet or a combo of both.
This begs the question “How long does it take to synchronize emails in outlook?”
Microsoft Outlook provides a feature of automatically synchronizing emails folder. Sometimes this process takes more than an hour to complete folder synchronization. In faster computers, Folder synchronization is not an issue. But in old systems and slow processors, it may create many problems by hanging.
A question we ran across in our research was “Why is outlook stuck on synchronizing folders?”.
In some cases, Outlook gets stuck synchronizing folders due to many reasons, that include the send/receive interval too short, a message is stuck, and so on. Here at Bobcares, we have seen several such Outlook related errors as part of our Server Management Services for web hosts and online service providers.
The next thing we asked ourselves was, why does outlook keep syncing with IMAP?
When you use imap every mail folder syncs to the server unless you move it to a pst file (or leave it in a pst file). Outlook will let you sync only newer messages by adjusting the sync slider but that can cause outlook to continuously sync as it removes older mail and downloads new messages.
Why does outlook take so long to load?
The more Outlook has to share data, and pull data from the internet, the more it will to slow down. Outlook has a default setting that will sync your RSS feeds from Internet Explorer to a RSS reader in Outlook.
When I was reading we ran into the question “Why is outlook so slow on my computer?”.
This isn’t something that just affects Internet Explorer, it will also cause problems in Outlook. The add-ins can slow down Outlook, and here’s how you can disable them: Go to Options> Add-ins, choose COM add-ins from a drop down menu and then click the ‘go’ button.
The other causes for Outlook preparing to send receive for a long time can be due to the antivirus program installed, the incoming server settings, or the spam filter in your computer or server. That is, Outlook is slow to receive emails in Outlook account is not an Outlook issue.
Whenever an email is received in your inbox, Outlook takes the default action of writing it to the PST file. So naturally, if Outlook is taking more time to receive emails, the “ writing to the PST ” part is the first place to look for possible problems.
If emails are taking a long time to arrive in Outlook or Outlook is slow to download emails and attachments, try the following solutions to get rid of the problem: Backup the PST file before applying these solutions. Check hard drive for bad sectors.
How to speed up Outlook email loading time?
Initially, go to the File tab> > Options > > Advanced option. After that, search the RSS Feeds icon > > within the RSS feed area you will see some checkboxes, uncheck them. This process will disable RSS feeds and will boost the Outlook speed. If you have many emails in your main folder, then it can create a load on Outlook application.
This may be a sign of a damaged PST file or problem with a storage device, such as a hard drive, where the PST file is stored.
This of course begs the inquiry “How to fix outlook slow&delay in receiving and loading emails?”
An incompatible or faulty Add-In may also cause Outlook Slow & delay in receiving and loading Outlook emails and attachments. Follow these steps to find the faulty Add-in and disable or uninstall it. In Outlook 2013 and later, go to File> Manage COM Add-Ins.
How long does it take to synchronize a folder?
Sometimes this process takes more than an hour to complete folder synchronization. In faster computers, Folder synchronization is not an issue. But in old systems and slow processors, it may create many problems by hanging.
How long does Outlook 2016 take to send an email?
He is using Outlook 2016 and can only send email out after a long wait. In the Log file provided below, the wait time is 3 minute. And on average he will wait 3-5 minute before sending.